Privacy Policy

Effective Date: July 9, 2025

1. Your Privacy Matters

Veterans Hypnosis respects your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website, apply for a consultation, or work with us.

2. Information We Collect

When you submit an application, schedule a consultation, or communicate with us, we may collect:

• Your name, email address, and phone number

• Information you provide about your personal goals, struggles, and patterns

• Consultation application responses

• Booking and appointment details

• Session notes or recordings (with your consent)

3. How We Use Your Information

We use your information to:

• Contact you regarding your consultation or sessions

• Schedule and manage appointments

• Deliver coaching and hypnosis services

• Send important updates, reminders, and follow-up communication

• Maintain business records in compliance with applicable laws

4. How We Protect Your Information

Your personal information is securely stored using trusted third-party platforms including GrowthWorks CRM, Google Workspace, and Otter.ai.

Veterans Hypnosis does not sell, rent, or share your information with third parties for marketing purposes.

We may disclose your information if required by law or to protect our legal rights.

5. Sensitive Information & HIPAA Disclaimer

Some of the information you share may be personal or sensitive in nature. We take your privacy seriously and protect your information with appropriate security measures.

Veterans Hypnosis is not a healthcare provider and is not subject to HIPAA regulations.

The information you provide is not classified as Protected Health Information (PHI) under HIPAA.

If you need medical or mental health treatment, please consult a licensed healthcare provider. Our services do not replace medical care, therapy, or counseling.

6. Cookies & Website Analytics

Our website may use cookies to improve your browsing experience and gather basic analytics (such as page visits and referral sources).
You may adjust your browser settings to block cookies if you choose.

7. Email & SMS Communication

By submitting your information, you consent to receive emails and text messages regarding your consultation, scheduling, and services.

You may unsubscribe from non-essential communication at any time.

8. Third-Party Services

Veterans Hypnosis uses trusted third-party services to support its operations, including:

• GrowthWorks CRM for client management

• Google Workspace for email

• Zoom for virtual sessions

• Otter.ai for transcription services (if applicable)

These providers have their own privacy policies governing how they manage your data.

9. Changes to This Privacy Policy

Veterans Hypnosis may update this Privacy Policy at any time. Updates will be posted on this page.

Your continued use of our services confirms your acceptance of the latest version.

10. Contact Us

For questions about this Privacy Policy, contact James Scott directly:

📧 [email protected]
📱 443-960-1088